The West Coast Region (Te Kaunihera Whakakotahi o Te Tai Poutini) extends over a distance of 600 km from Kahurangi Point in the north to Awarua Point in the south. The fifth largest region in New Zealand, it is bounded in the east by the Southern Alps and in the west by the Tasman Sea. Nature has endowed the Region with a spectacular environment, with over 80 per cent of the land area under Department of Conservation stewardship.
Within this vast natural setting, the West Coast Regional Council plays a pivotal role in managing the environment from an economic, social, cultural and sustainability perspective. This ensures the community and its future generations will continue to appreciate the work opportunities, environment, spectacular outdoors and life balance offered in this stunning part of New Zealand.
Job Description
If you are an exceptional Executive Assistant who thrives in a fast-paced environment, knows how to stay three steps ahead, and can handle sensitive information with absolute discretion, we would love to hear from you.
As Executive Assistant to the Chief Executive and Chair, you will be at the centre of the West Coast Regional Council’s executive and governance environment. You will work closely with our Chief Executive and Chair, helping coordinate priorities, navigate competing demands, connect people and information, and keep things moving.
You will be trusted with important conversations, sensitive information and high-profile relationships. From coordinating executive diaries and Council meetings to preparing briefings, managing correspondence and supporting engagement with Councillors, Ministers, iwi and key stakeholders – you will have a front-row seat to the work that shapes the future of the West Coast.
Desired Skills and Experience
What will you bring? We are looking for someone who is:
Highly organised and proactive – you anticipate what’s needed and make it happen.
Calm under pressure – competing priorities and tight deadlines are where you shine.
Discreet and politically astute – you understand the importance of confidentiality, judgement and professional integrity.
An outstanding communicator – you can write with clarity, confidence and purpose.
Relationship focused – you are comfortable dealing with everyone from elected members and senior leaders to Ministers, iwi and community representatives.
Detail driven – you spot the things others might miss and take pride in getting it right.
Tech savvy – you are confident with Microsoft 365, digital workflows and document management systems.
A step ahead – you anticipate needs, identify risks and solve problems.
You will ideally have 5+ years’ experience in a senior Executive Assistant or comparable role, with experience supporting a Chief Executive, senior executive or elected members. Experience in local or central government as well as a relevant tertiary qualification will be highly regarded.
A full New Zealand driver licence is required.
Why join us? You will join a team that is passionate about the West Coast and the difference we make for our communities.
This is a rare opportunity to work at the centre of regional leadership, build relationships across local and central government, and play a key role in supporting the people who lead our organisation.
